About the Repository
For all your enquires about EPrints please contact firstname.lastname@example.org.
Some Frequently Asked Questions
- Why Open Access?
- Why EPrints?
- What should I archive?
- What is a Post-print?
- What about the publisher's copyright?
- Doesn't the University own the copyright?
- Does my funding body require me to self-archive?
- How do I self-archive?
- Who can see my work?
- How will others find my work?
- How do I cite an article found on EPrints?
- Can I link to an article found on EPrints?
- How do I export from EPrints?
- How do I archive my thesis?
Why Open Access?
The goal of OA is to:
Increase research impact by maximising research access through publishing articles in peer-reviewed journals and self-archiving copies on the Web.
Recent studies have shown that publishing in OA repositories and journals can increase citation impact.
The reason for the use of EPrints software rather than a simple Web server is the need to capture the bibliographic information about each article — its authors, title, date of publication, journal, issue and page numbers. This metadata (data about data) is provided by the author when the paper is initially uploaded and stored with the paper. Subsequently this metadata is harvested by other OAI services (search engines, citation analysis agents etc.) so that the collected information from individual archives can be used to create 'literature-wide' services. The ultimate aim of the repository is to have a single place in which to find the University's research output.
What should I archive?
This is a decision for the individual academic, and possibly for the department as a whole. One criteria is that the work should already be in the public domain (i.e. published work, conference papers, performances and exhibitions are acceptable; internal presentations or working papers, pre-examination thesis chapters, and creative outputs that have not previously been performed or exhibited are not).
Types of suitable material:
- book chapters
- conference papers and presentations
- journal articles
- performances (audio, video or images)
Owing to copyright restrictions we do not generally expect authors to self-archive the full text of their books or chapters of books. Unless you have explicit permission to upload the full text, it will be enough to enter the metadata for the book or chapter. It is not envisaged (yet) that the repository is used for teaching materials. We are looking in to the suitability of EPrints for the storage of datasets.
What is a Post-print?
A post-print could include:
- Accepted version
- The author-created version that incorporates referee comments and is the accepted for publication version
- Published version
- The publisher-created published version (with permission)
- Updated version
- A version updated since publication
Post-prints are the final versions of your work that may have gone through the peer-review process and that have been accepted for publication. When you deposit articles you should if possible archive the post-print. This is the version which incorporates all the referees' comments and has been accepted by the journal. Unless your publisher permits it (see below) you should not self-archive PDFs supplied by the publishers, which are often labelled 'accepted version' or 'in press version' or 'author's PDF'.
What about publisher's copyright?
Copyright has been an understandable area of concern for depositors, but the picture is more positive than many fear. A lot of publishers are now known as green publishers – in other words they allow you to self-archive the peer reviewed final draft.
The SHERPA/RoMEO site maintains a list of publishers who allow self archiving of the publisher's version.
Doesn't the University own the copyright?
At present the University waives any copyright it might have in works produced in the course of your employment, except for (i) teaching materials and publications produced as part of a contract teaching course commissioned from the University by an outside body, with some specified exceptions; and (ii) academic research publications produced as part of a research report made under a research contract between the University and an outside body, also subject to specified exceptions. In any case, it is University policy that staff should place research outputs in the repository, and you are strongly recommended to do so, unless there is a good reason for a specific work to be restricted.
Does my funding body require me to self-archive?
You probably know this already, but if not the SHERPA JULIET service allows you to check on the policies of the major research funders.
How do I self-archive?
Lancaster University staff can deposit publications into EPrints via the Pure Research Information System. Once you have submitted an item via Pure it is checked and validated by Library staff. It then appears in EPrints.
Who can see my work?
You have options for restricting the visibility of the full text or for placing an embargo on the full text if the publisher or funder requires this, but for most items anyone with access to the Web will be able to view the work.
How will others find my work?
Search engines, such as Google and Google Scholar, index the contents of EPrints. Researchers can also locate Institutional Repositories from the OpenDOAR Web site, or search a number of repositories simultaneously from the OAIster Web site.
How do I cite an article found on EPrints?
The canonical version of a journal article is the final, peer-reviewed, accepted draft (the "postprint").
What is cited is always the published work or corrected, revised postpublication updates [which we could call "post-postprints"]. Otherwise, all citations of the peer-reviewed article itself — whether based on reading the author's self-archived postprint of it, or the publisher's PDF of it — are citations to the canonical published work itself (and should point to the bibliographic data for the published work).
Can I link to an article found on EPrints?
Deep-linking to an article found on EPrints is straightforward — each record is given a unique identifying number e.g. http://eprints.lancaster.ac.uk/10121. Just copy and paste the URL of the record into your document.
How do I export from EPrints?
Records can be exported from EPrints in a variety of formats. First you must carry out a search in order to retrieve a results list. It is not possible to export from a browse list or a single item. There is a search box on every page, but we advise that you use the advanced search, available from the home page, where you can choose from a variety of limit options, including the author's department. Lancaster staff can also export records of publications directly from the Pure Research Information System in a variety of formats.
Once you have a list of search results you can export the list from EPrints in the following formats:
- ASCII Citation
- Dublin Core
- EP3 XML
- HTML Citation
- OpenURL ContextObject
- Reference Manager
It is not possible to export the full text from a list.
How do I archive my thesis?
Please see our guide on Electronic Theses at Lancaster.